Rules & procedures

Part 2 of the I-INCE Rules for Operation
I-INCE TECHNICAL STUDY GROUPS
PDF version of Part 2

Article 1: ACTIVITIES OF I-INCE TECHNICAL STUDY GROUPS

The studies to be undertaken by technical study groups are focused on noise control engineering issues of international or global interest. While these issues may involve important policy or public dissemination matters, they must all have a significant technological content and be relevant to the mission of I-INCE.

The activities of technical study groups may include the following:

The studies of technical study groups must be disseminated on a timely basis and may result in the preparation of:

Article 2: PROPOSALS FOR NEW TECHNICAL STUDY GROUPS

Proposals shall be prepared for submission by the I-INCE Vice President Technical Activities to the I-INCE Board for approval. Each proposal shall contain the following information:

  1. The name(s) of the proposer(s), along with a recommendation of suitable conveners
  2. The proposed title for the technical study group
  3. The proposed scope and technical justification of the study
  4. The proposed program and milestones (including intended publications) of the study
  5. The proposed dates for completion of milestones and duration of the study
  6. If available, an initial working draft for consideration by the technical study group.

Article 3: RESPONSIBILITIES OF THE I-INCE BOARD OF DIRECTORS

Technical study groups shall be established and dissolved by the Board of Directors who will inform the I-INCE General Assembly of actions taken. The Board shall:

  1. Approve the proposals submitted by the Vice President Technical Activities for new technical study groups. This includes an approval of the scope, and work program of each technical study group, as well priorities and schedule for the milestones.
  2. Confirm the appointment of Conveners of technical study groups.
  3. Monitor the progress of all technical work and take appropriate action if there are significant delays in the completion of scheduled milestones. If a group extends its work beyond the first five years, it must seek renewal by the Board on a yearly basis.
  4. Approve, for submission to the General Assembly for voting, a draft of an I-INCE report prepared by a technical study group.
  5. Dissolve a technical study group upon completion of its assigned tasks or upon failure to meet its objectives.

Article 4: FORMATION OF A TECHNICAL STUDY GROUP

When a proposal for a new technical study group is approved by the Board, the Secretariat shall inform the General Assembly of its formation and request the I-INCE Member Societies to nominate technical experts to serve as members (or observers) of the technical study group.

Article 5: RESPONSIBILITIES OF A TECHNICAL STUDY GROUP CONVENER

Management of a technical study group is the responsibility of the convener(s) who must perform the following tasks.

If a convener is unable to carry out the above duties on a timely basis, a replacement shall be appointed by the Board of Directors.

Article 6: MEETINGS OF A TECHNICAL STUDY GROUP

The technical study group should begin its work as soon as possible after the proposed initiative is approved by the Board. The immediate objectives of the technical study group as it begins its work are the following:

When these objectives have been achieved, the Vice President of Technical Activities will be informed.

Technical study group meetings shall ideally be scheduled to occur immediately before, during, or after INTER-NOISE Congresses. Between meetings, all business shall be accomplished by e-mail or postings on I-INCE web site.

Article 7: DRAFTS OF I-INCE DOCUMENTS

A document prepared prior to the establishment of a technical study group may be used as a working draft by the technical study group provided the document is approved by the Vice President Technical Activities for consideration by the technical study group.

Article 8: VOTING PROCEDURES FOR I-INCE REPORTS

A voting draft of an I-INCE report shall be submitted by the convener to the Vice President of Technical Activities in electronic form. The Vice President may seek reviews by anonymous experts on the suitability of its contents before forwarding it to the Secretariat. (Secretariat: Note that technical articles or informal reports are not subject to any formal voting procedures.)

Two alternate methods for seeking votes are possible. First, a formal voting draft may be posted on the I-INCE site, and voting shall then be via a secure link. A message shall be sent by the Secretariat to the Member Societies accordingly. The time limit for voting shall be about six weeks from the circulation date. Second, the ballot and draft may be circulated about six weeks before a meeting of the General Assembly at which the votes may be cast.

A vote to proceed with publication may be positive, negative with accompanying technical reasons for the negative vote, or abstention. Positive votes conditioned on the acceptance of substantive modifications to the text of the voting draft, as well as negative votes submitted without substantiating technical reasons, will not be accepted. A voting draft is approved for publication if a majority of the votes cast by the Member Societies is positive.

Article 9: REVIEW BY THE BOARD OF DIRECTORS

If the General Assembly votes to approve publication, the Board shall so authorize.

Article 10: I-INCE PUBLICATION NUMBERS

Before publication, the final version of a formal I-INCE document shall be assigned a reference number by the Secretariat. The reference number shall consist of the calendar year in which the document was approved for publication by the General Assembly followed by a hyphen and an Arabic number assigned sequentially for that year, for example, "I-INCE Publication 2012-3."

NOTE: This revised Part 2 of the I-INCE Rules was approved by the I-INCE Board at its meeting on 2012 August 18 and the General Assembly at its meeting on 2012 August 19 in New York, New York, USA. This version replaces the I-INCE Rules Part 2 that was approved by the General Assembly at its meeting in Christchurch, New Zealand, on 1998 November 15.